AMARILLO BETA SIGMA PHI CITY COUNCIL MINUTES
August 7, 2014
Lea Ann Crosser, President of Amarillo City Council, called the meeting to order at 7:00 p.m. and all stood for the Opening Ritual.
It was requested that members wear their pins to the meeting. Lea Ann passed around slips of paper and a bag and people who were wearing their pins were to put their names in the bag. At the end of the evening a name would be drawn for a door prize.
Lea Ann spent some time talking about courtesy and not having side conversations when someone else had the floor. She also asked that chapters get things turned in when they were supposed to. There have been some issues and she hopes that all of these can be cleaned up with each member at the meeting being courteous and using their manners.
Lanette Leasure, Recording Secretary, called the roll with all 15 active chapters represented. Corresponding Secretary Angelique Herr and Treasurer Kaye House was absent. A total of 36 members were present along with 1 guest. Alba Austin came in and told a little about herself. She is interested in maybe joining a chapter here in Amarillo. Chapters were asked if they received the minutes from the June meeting and Xi Rho Lambda responded no. They will get a good email address to Lanette. There were no corrections to the minutes so a motion was made by Bonnie Siebenthal of Xi Iota Pi to approve and accept the minutes. Sunny Baker of Alpha Beta Eta seconded the motion. Minutes were approved and accepted.
1st Vice President, Cathey Phillips, said she did not have a list of prospective members from International. She said Alba Austin had expressed an interest and Janice Hubbard from Pampa was still interested. Cathey passed around a sheet of paper for members to list anyone they thought might like to be contacted. City Council has a goal to add one new member for each of the 15 active chapters in City Council.
2nd Vice President, Regena Ladd, thanked Sherry and Lifeway Fellowship for the use of the room and reminded members to bring can goods for the Food Pantry to each City Council meeting. She announced that Fall Rituals were scheduled at St. Stephen’s Church on November 13th instead of November 20th. The church has a new scheduling policy ad changes had to be made. She has a menu for the committee. Sweetheart Ball will be chaired by Preceptor Alpha Upsilon and is scheduled for February 21, 2015 at Abuelo’s Event Center. Committee chairpersons need to sign out the notebooks from Regena.
Corresponding Secretary Angelique Herr was absent so Lea Ann passed a sheet around for courtesies.
Nancy Nickles - Preceptor Gamma Phi – had a bad fall at work -9101 Lundy Lane, Amarillo, TX 79119
Nancy Barr – Preceptor Alpha Upsilon – mother had stent put in – 6614 Sandie Drive, Amarillo, TX 79109
Terri Gill – Preceptor Alpha Upsilon – during cardiac ablation found out she needs an aortic valve replacement and will be going to Houston the week of August 25th – 2513 10th Ave., Canyon, TX 79015
Belinda Mollan – Preceptor Alpha Upsilon – lost her dad – 6826 Glenoak Lane, Amarillo, TX 79109
Angelique Herr and Levina Herr – Preceptor Pi Iota – loss of grandfather and father – 13975 Mescalero, Amarillo, TX 79118
Ceila Welsch – Laureate Iota Nu – mother very ill – 3501 Carlton, Amarillo, TX 79109
Lea Ann also announced that during June and July she had sent cards to the following:
Wendy Marsh on the loss of her husband
Susan Bovenzi on the loss of her husband
Angelique Herr on the loss of her grandfather
Levina Herr on the loss of her father
Kay House on the loss of her brother
Susan Bovenzi thanked everyone for the cards she received. She said that it really meant a lot.
Treasurer, Kaye House, was absent so Lea Ann gave the treasurer’s report. The balance of the regular checking account is $1,065.80. No balance was given for the Charity Account. Chapters will need to pay dues at September City Council meeting. No bills were presented for payment.
Yearbook – Kay Durbin and Melanie Nicholson with Preceptor Gamma Phi said they still need chapter info sheets from some of the chapters. We cannot get an accurate headcount until all sheets are turned in. Please get these turned in as soon as possible so the books can go to print. A list was passed around for chapters to list the number of books they want to order. Printing has gone up so the price of the Yearbook will be $7.00 this year.
Contact – Sherlene Hayes with Preceptor Lambda Iota said all were contacted. Emails were sent. Some members said they would still like to have a phone call.
Photography – Denise Jordan with Laureate Iota Nu said she had no report. Accent West had a write up this past month.
Committee Signups were at the June City Council meeting. There were some committees that no one signed up for and other committees had twice as many chapters sign up than there were lines. Lea Ann said we were going to go committee by committee to get all committees filled.
Woman of the Year Tea – Chair, Alpha Beta Eta – Sunny Baker, Preceptor Gamma Phi, Preceptor Omicron Zeta and Texas Nu Master. Woman of the Year outlines are due at the September City Council meeting.
Fall Rituals – Chair, Xi Iota Pi – Bonnie Siebenthal, Laureate Theta Upsilon and Texas Gamma Xi Master. November 13, 2014 at 6:30 at St. Stephens Church.
Sweetheart Ball – Chair, Preceptor Alpha Upsilon – Cheryl Kordes, Xi Rho Lambda and Preceptor Pi Iota. February 21, 2015 at Abuelo’s Event Center. No Report
Founder’s Day – Chair, Xi Alpha Sigma – Petra Williams, Alpha Phi Omega and Texas Gamma Phi Master. No Report.
Publicity – All Chapters
City Wide Project – Stacy Gatlin with Preceptor Alpha Upsilon was out of town so Cheryl Kordes presented the information. A benefit Donut Run & Roll will be held on August 30, 2014 at John Stiff Park at 9:00 AM. Each chapter was asked to donate $5 to purchase donuts. $90 was collected. Volunteers are also needed to man booths to hand out water and fruit. Donations for oranges and bananas were requested.
Style Show – Bonnie Siebenthal with Xi Iota Pi reported that the date will be May 2, 2015. She also stated that Xi Iota Pi had BSP compacts for sale. They are $10 each.
Scrapbook – No one signed up for Scrapbook Committee so Lea Ann said that we would not have a scrapbook this year. Xi Rho Lambda stepped up and volunteered to take this task on.
City Wide Project – No Report
In unfinished business, Lea Ann encouraged chapters to turn in Woman of the Year outlines.
In new business, Lea Ann proposed that we purchase a portable PA system to be used at City Council meetings so everyone could hear. She has researched this and one can be purchased for $150.00. Becky Leidig with Preceptor Alpha Upsilon made a motion that we purchase the system. Faye Spencer with Texas Gamma Phi Master seconded the motion. A vote was taken and the motion passed. Lea Ann will take care of this. After the vote it was mentioned that there was an app for your cell phone that could be used for this and it would only cost about $10.00. Lea Ann said she would check into this as well. Lea Ann then had a name drawn from the bag for the door prize for people who wore their pins. Jeanette Hinkle won a great looking pair of sunglasses.
Lea Ann asked if there was any further business to be brought before the council. There was none so the meeting was adjourned. All members stood and repeated the Closing Ritual and joined hands for the Mizpah.
To view Archived Meeting Notes: click here.